Covid 19 Risk Assessment

The Village Hall Management Committee is responsible for providing a safe venue in which activities can take place. Hirers must be fully conversant with what is required of them by the Government Guidance and their own national bodies.

Actions to take to mitigate risk – Stay at home guidance if unwell at entrance and in Main Hall. Staff/volunteers provided with protective overalls and plastic or rubber gloves. Contractors provide their own. Staff/volunteers advised to wash outer clothes after cleaning duties. Staff given PHE guidance and PPE for use in the event deep cleaning is required

Notes – Staff/volunteers may need guidance as to cleaning. For example, cloths should be used on light switches and electrical appliances rather than spray disinfectants, rubberised and glued surfaces can become damaged by use of spray disinfectant too frequently.

Risk – Staff/volunteers who are either extremely vulnerable or over 70.
Staff or volunteers carrying out cleaning, care-taking or some internal maintenance tasks could be exposed if a person carrying the virus has entered the premises or falls ill.

Action – Staff in the vulnerable category are advised not to attend work for the time being.

Notes – Staff and volunteers will need to be warned immediately if someone is tested positive for COVID 19 who has been on the premises. Details of a person’s medical condition must be kept confidential, unless the employee/volunteer agrees it can be shared.

Area – Car Park / Exterior areas

Risk – Social distancing not observed as people congregate before entering premises. Parking area is too congested to allow social distancing. People drop tissues.

Actions – Mark out 2 metre waiting area outside all potential entrances with tape to encourage care when queueing to enter. Hirer asked to check area outside door for rubbish which might be contaminated e.g. tissues. Wear plastic gloves and remove.

Area – Entrance Hall / Lobby / Corridors

Risk – Possible “pinch points” and busy areas where risk that social distancing is not observed in a confined area. Door handles, light switches in frequent use.

Actions – Identify “pinch points” and busy areas.

Consider marking out 2 metre spacing in entrance area. Create one-way system and provide signage.

Door handles and light switches to be cleaned regularly. Hand sanitiser to be provided by hall.

Area – Main Hall

Risk – Door handles, light switches, window catches, tables, chair backs. Soft furnishings which cannot be readily cleaned between use.

Actions – Door handles, light switches, window catches, tables, chairs and other equipment used to be cleaned by hirers before and after use.

Notes – Cushioned chairs with arms are important for older, infirm people.

Avoid anyone else touching them unless wearing plastic gloves.

Social distancing guidance to be observed by hirers in arranging their activities. Hirers to be encouraged to wash hands regularly.

Area – Kitchen

Risk – Social distancing more difficult. Door and window handles, light switches, working surfaces, sinks, cupboard/drawer handles, fridge, kettle, crockery/cutlery, cooker/microwave.

Actions – Hirers are asked to control numbers using kitchen so as to ensure social distancing, especially for those over 70. Hirers to clean all areas likely to be used before use, wash, dry and stow crockery and cutlery after use. Hirers to bring own tea towels.

Hand sanitiser, soap and paper towels to be provided.

Notes – Cleaning materials to be made available in clearly identified location, e.g. a box on one of the kitchen surfaces, regularly checked and re-stocked as necessary. Consider closing kitchen if not required or restricting access.

Consider encouraging hirers to bring their own food and drink for the time being.

Area – Storage Rooms (furniture / equipment)

Risk – Social distancing more difficult Door handles in use. Equipment needing to be moved not normally in use.

Action – hirer to clean equipment required before and after use. Hirer to control accessing and stowing equipment to encourage social distancing.

Area – Toilets

Risk – Social distancing difficult. Surfaces in frequent use = door handles, light switches, basins, toilet handles, seats etc. Baby changing and vanity surfaces, mirrors.

Actions – Hirer to control numbers accessing toilets at one time, with attention to more vulnerable users. Hirer to clean all surfaces etc before public arrive.

Consider signage and posters to encourage 20 second hand washing.

Notes – Ensure soap and toilet paper are regularly replenished, and hirer knows where to access for restocking if needed.


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Additional Conditions of Hire Covid 19 arrangements

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